Key points at a glance
- Record the exact error and its effect.
- Distinguish a typo from a substantive mistake.
- Ask before replacing any file.
Assess the error first
Record the file, page, wording and likely impact. A typo differs from an incorrect data table, a missing appendix or a defective declaration. Do not quietly keep revising a second “final” version.
Contact the responsible office
Example: “I submitted version A on 28 September. The caption of Figure 4 on page 34 is reversed. Does your procedure allow an erratum or corrected file?” State the facts without assuming a right to replace the submission.
Keep the official reply
Your university decides whether it accepts a replacement, an erratum or no post-submission changes, and which deadlines apply. Follow its documented route and retain the reply with the original submission receipt.
Escalate substantive problems honestly
If a result or citation is affected, tell your supervisor how the conclusion may change. Preserve the original submission and do not overwrite it on your own initiative.
Final submission context
Formal details can feel like a separate writing task, but they matter just as much for a printed submission. Anything missing, misplaced or inconsistently formatted in the document will also appear in the bound copy.
Use this guide together with your cover page, table of contents, page numbers, source notes and appendices. Prepare the final PDF for printing and binding only after the complete file has been checked.
Practical check before PDF export
- Do headings, chapter structure and page numbers match?
- Are sources, figures and tables included completely?
- Are required elements such as declarations, appendices or the cover page included where required?
- Did you open and check the final PDF after exporting it?
Checklist
- Error and impact recorded.
- Examination office contacted.
- Official response saved.
- Original submission preserved.
Common mistakes
- Uploading a replacement without permission.
- Presenting a substantive error as a typo.
- Deleting the submission receipt.
Prepare the finished thesis for submission
Once the content and university requirements are checked, review your PDF and the available printing and binding options.
Review printing optionsRelated content
Explore related guidance on thesis structure, sources, formatting and final submission.
Frequently asked questions
Can I simply replace my file?
Only if the responsible office explicitly permits the procedure.
Would an erratum help?
Possibly; its availability depends on local rules.
Should I inform my supervisor?
For errors affecting findings or interpretation, yes; the examination office controls the formal route.