Key points at a glance
- Check identifiability beyond names.
- Protect the code key separately.
- Describe the data status honestly.
Focus on whether a person can be identified
Pseudonymised data can be linked back to a person using additional information and remain personal data. Anonymisation aims to prevent identification using reasonably available means. Removing names is insufficient if occupation, location and an unusual event identify someone.
Separate key and research files
Example: Interview 07 becomes “P07” in the analysis, but a separate list connects P07 with an email address. This is pseudonymisation. Store the list securely and separately, restrict access and record the measure in your data plan.
Inspect indirect identifiers
Read quotations for combinations of age, role, institution and events. Broader categories can reduce identification risk, but must not distort meaning. Check file metadata and audio tracks too.
Align consent and terminology
Do not promise “anonymous” participation if re-identification is possible. Explain who holds the key and when it will be deleted. Ask your university privacy office about legal and local storage questions.
Final submission context
Formal details can feel like a separate writing task, but they matter just as much for a printed submission. Anything missing, misplaced or inconsistently formatted in the document will also appear in the bound copy.
Use this guide together with your cover page, table of contents, page numbers, source notes and appendices. Prepare the final PDF for printing and binding only after the complete file has been checked.
Practical check before PDF export
- Do headings, chapter structure and page numbers match?
- Are sources, figures and tables included completely?
- Are required elements such as declarations, appendices or the cover page included where required?
- Did you open and check the final PDF after exporting it?
Checklist
- Direct and indirect identifiers checked.
- Key stored separately.
- Access restricted.
- Consent wording verified.
Common mistakes
- Calling name removal anonymisation.
- Storing the key with data.
- Publishing identifiable quotations.
Prepare the finished thesis for submission
Once the content and university requirements are checked, review your PDF and the available printing and binding options.
Review printing optionsRelated content
Explore related guidance on thesis structure, sources, formatting and final submission.
Frequently asked questions
Are pseudonyms anonymous?
No, while additional information can reconnect records to people.
Can a quotation identify someone?
Yes, especially through a rare combination of details.
When can I say “anonymous”?
Only after suitable assessment of identification risk under the relevant local standard.